Interested in Hosting a Camp or Institute
on the UAM Campus?

UAM Camp Request Form
Camp Director's Handbook: Policies and Procedures
Addendum A: Checklist
Addendum B: Residence Hall Reservation Form
Addendum C: Food Service Request Form
Addendum D: Insurance List
Addendum E: Injury Report Form
Addendum F: Operating Procedure 297.1
Addendum G: Assurance Form
Addendum H: Master List for Criminal Background Checks
Addendum I: Consent Criminal Background Check
Addendum J: Mandated Reporter Training Site

What is a Camp?

A camp is defined as: 

  • Any program held by or involving UAM personnel which includes minor child participants under the age of nineteen (19) years who are at UAM for some type of instructional program involving use of key facilities such as the John F. Gibson University Center, any Athletic facility, or any off-campus facility, and/or

  • Any program held by non-university personnel which includes minor child participants under the age of nineteen (19) years who are at UAM for some type of instructional program involving use of key facilities such as the John F. Gibson University Center or any Athletic facility, and/or

  • Any program for which participants remain overnight in University Housing.

How Do I Request to Host a Camp?

Policies governing the use of University facilities determine who may hold a camp on the UAM campus.  (university-wide administrative memorandum 715.1 & Board of Trustees policy 1715.1) Non-University sponsored camps must serve the educational objectives of the University. 

• Requests for approval to hold a camp on the UAM campus by both University and Non-University groups/individuals must be made to the UAM Campus Camp Coordinator, who will direct the request to the UAM Executive Council for its consideration. All extracurricular camps must also receive approval from the UA Board of Trustees. 

• Requests must contain the following information:

Camp Name
Camp Director Name and Contact Information (department, phone, email)
Dates Requested
Anticipated Number of Participants (including age range) and Staff
Anticipated Realistic Housing Needs (if residential camp)
Anticipated Cost to Participants
Date of Request
*Non-UAM Camps must include a brief description of the camp purpose and mission.

• Requests may be submitted by email or hard copy to: Julie Gentry, UAM Camp Coordinator, beginning August 1, of each year. February 2nd, is the deadline for submission of all requests to host camps on campus. 

UAM Camp Coordinator
Julie Gentry
Phone: 870-460-1046
Fax:     870-460-1653
Email:  gentry@uamont.edu