Constitution
of
University of Arkansas at Monticello
School of Computer Information Systems
Student Organization
- Article I - Name
- The name of the UAM School of CIS student club shall be Chi Iota Sigma
(Χ Ι Σ).
- Article II - Purpose and Activities
- Section 1. The purposes of Chi Iota Sigma shall be: (a) to recognize, foster and reward
scholastic achievement in computer information systems; (b) to stimulate interest in the field of
computer information systems; (c) to promote and encourage professional development among
computer information systems majors and minors; (d) to provide an opportunity to discuss and
exchange ideas in the field of computer information systems; (e) to establish and maintain closer
relationships and mutual understanding between computer information systems faculty and
students; and (f) to explore options for graduate education in computer information systems.
- Section 2. Chi Iota Sigma is the student organization of the School of Computer
Information Systems at the University of Arkansas at Monticello. Chi Iota Sigma exists to further
the mission of the School and the University.
- Section 3. Chi Iota Sigma may participate in undergraduate conferences and programming
competitions; recognize outstanding undergraduate scholarship with awards or prizes; recognize
outstanding faculty contributions in undergraduate teaching, program advising, or chapter
advising; establish programs of faculty-student mentorships; and conduct other activities
consistent with the stated purposes of Chi Iota Sigma.
- Article III - Administration
- Section 1. Chi Iota Sigma will be administered by the School of Computer Information
Systems. Administrative and financial records will be housed in the School of Computer
Information Systems' office.
- Section 2. The Dean of the School of Computer Information Systems is responsible to the
School of Computer Information Systems for the management of Chi Iota Sigma.
- Section 3. The Dean of the School of Computer Information Systems will appoint the
Faculty Advisor for Chi Iota Sigma, who will serve at the pleasure of the Dean.
- Article IV - Organization Membership
- Section 1. The Chi Iota Sigma student organization is an approved member of the student
clubs at the University of Arkansas at Monticello.
- Article V - Individual Members
- Section 1. Eligibility for Membership. To be eligible for consideration of admission an
applicant must be an admitted and enrolled full or part-time UAM student who has declared a
Computer Information Systems program major or minor.
- Section 2. Election to Membership. Each applicant's eligibility for membership will be
verified by the organization officers and/or faculty advisor. Upon verification of eligibility and
payment of required dues and fees, applicants will be inducted into the organization at the next
regularly scheduled meeting.
- Section 3. No rushing and social pressure shall be used to ensure acceptance of invitation to
membership or for initiation into membership.
- Section 4. The required yearly member dues will be determined by a majority vote of the
quorum, but will not exceed $20.00. Yearly dues will be paid to the Treasurer at the time of
admission to the organization and each subsequent year at the beginning of the new academic
year. Members who have not paid their annual yearly dues within 60 days of the start of the Fall
semester will be considered delinquent and will be removed from the membership.
- Section 5. Additional fees may be assigned for special situations with the consent of a
majority of members voting at a scheduled meeting.
- Section 6. Privileges of Membership. A member shall be eligible to vote at all meetings of
the organization, be eligible for election to organization offices, be eligible to attend scholarly
presentations and colloquia of the School of Computer Information Systems, and be eligible to
represent the organization at state, regional, and national conventions.
- Section 7. Honorary Members. Chi Iota Sigma may, by majority vote, confer Honorary
Member status upon School of Computer Information Systems faculty members or individuals
who demonstrate exceptional commitment to the goals of the organization or make outstanding
contributions to the academic goals of the organization. Honorary Members may not vote or hold
office in the organization, or represent the organization at state, regional, or national
conventions.
- Section 8. Non-Discrimination. Selection for membership shall be made without regard to
race, religion, gender, sexual orientation, nationality, physical disabilities, physical qualities, or
age.
- Article VI - Chapter Offices
- Section 1. Offices. The organization must elect officers. Offices include the traditional
leadership structure of President, Vice President, Scholarship Officer, Treasurer, and Secretary. In
addition, a faculty advisor shall be appointed annually from the faculty or staff of the Division of
Computer Information Systems.
- Section 2. Duties of Office. Each officer may have the following responsibilities:
- (a) The President shall announce all meetings, preside in the conducting of business,
actively promote the purposes of Chi Iota Sigma in the university community, and vote
only in case of a tie;
- (b) the Vice President shall be responsible for special programs and projects, and serve in
the absence of the President;
- (c) the Scholarship Officer shall be responsible for encouraging academic excellence and
stimulating intellectual inquiry among the members through activities such as inviting
guest speakers, informing members of opportunities for research and involvement in
professional associations, determining the eligibility of and recruiting new members, and
presenting awards for outstanding contributions;
- (d) the Treasurer shall be responsible for collecting annual dues, establishing a yearly
budget, disbursing funds for appropriate organizational expenses, and accounting for all
funds; and
- (e) the Secretary shall keep a complete set of minutes of the business of the organization,
deposit the minutes with the faculty advisor at the expiration of the term in office, assure
adequate media coverage of the activities of Chi Iota Sigma, and keep a record of chapter
activities.
- Section 3. Terms of Office. Officers shall be elected for terms of one academic year. All
officers shall be elected from and by the members at the last regular meeting of the academic year
and shall assume the duties of their respective offices at the first regular meeting of the next
academic year.
- Section 4. If a person is elected to office but cannot complete the term, she/he is to be
replaced by an election of the current membership.
- Section 5. An officer may be removed from office for cause. Malfeasance, incompentence,
non-participation, etc., are justified causes.
- Section 6. Committees. The President may appoint such committees as shall be appropriate
for furthering the purposes of Chi Iota Sigma.
- Article VII - Organization By-Laws
- Section 1. A quorum of the members shall determine the election of officers. Voting may be
conducted by ballot, by mail, or by voice, but there shall be no voting by proxy.
- Section 2. A quorum for the conducting of business shall be comprised of the members
attending the meeting.
- Section 3. The election of officers and general business decisions will be approved by a
simple majority of the quorum.
- Section 4. A member vote for removal of an officer must receive the approval of at least
two-thirds (67%) of the quorum.
- Section 5. The Constitution may be changed and/or amended with the approval of at least
three-fourths (75%) of the quorum.
- Article VIII - Amendments
- Section 1. All changes to this constitution will be presented to the members for
consideration before the annual election meeting of Chi Iota Sigma with action to be taken by the
members at the election meeting.
- DRAFTED AND ADOPTED BY THE ORGANIZATION AT THE UNIVERSITY OF
ARKANSAS, MONTICELLO, SEPTEMBER 2001.
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